Maintenance planning, scheduling and work management from people who have run the planning office
HolisticAM’s maintenance management services rebuild the cycle that decides whether your plan gets executed: work identification, planning, scheduling, materials, execution and close-out. Delivered by engineers who came up inside Rio Tinto, BHP, Alcoa and MMG operations.
Maintenance planning and scheduling
The schedule is where maintenance management succeeds or fails. Four services build the planning capability and keep it running.
Planning function establishment
Planners separated from the daily firefight, focused on future work, with component-level job files and protected planning time. We stand the function up, set the planner-to-trades ratios and charter the roles.
Job plans & work packs
Scoped job steps, materials, tools, permits and estimates, grouped by asset, frequency and trade. For one greenfield plant we delivered 353 planned routine tasks and five major-maintenance packs before start-up.
Weekly & daily scheduling
A weekly schedule built from ready backlog, loaded to your full forecast trade hours and locked with operations, then allocated daily by the crew leader. Break-in rules agreed and measured.
Planning & scheduling coaching
Side-by-side coaching for planners, schedulers and supervisors inside your live backlog and schedule meetings, so the discipline stays after we leave.
The work management cycle, and where it breaks
Raise the work
Unscoped requests with no priority rules turn the backlog into a wish list.
Scope the job
Job steps and materials guessed at, so estimates and durations are fiction.
Load the week
The week loaded past crew capacity; compliance is gone by Wednesday.
Stage materials
Parts arrive after the window closes; trades wait and the work slips.
Do the work
Break-ins take the crew, and planned work returns to the backlog.
Capture history
“Fixed” recorded as history leaves failure analysis nothing to read.
Work management audit & assessment
The engagement front door: a fixed-scope baseline of every stage on your own data. Backlog health, plan quality, schedule loading and compliance, break-in rate, close-out quality, with the losses ranked and a sequenced roadmap.
Process design & standards
The end-to-end work order management process documented with decision rights, KPIs and the procedure suite: how work is raised and screened, how priority is set against criticality, and how the backlog is controlled inside target bands.
Close-out & failure coding
Close-out standards and ISO 14224 failure, cause and remedy coding, so history feeds Weibull analysis and plan correction instead of reading “fixed”.
Maintenance master data, criticality and spares
A schedule is only as good as the master data underneath it. This is the layer most programs skip, and the one we build for a living.
Asset hierarchy & register
Equipment hierarchies to maintainable-item level on ISO 14224, built from drawings and OEM manuals for new plants, or walkdown-validated against what is physically installed for running ones.
CMMS master data creation & load
Task lists, maintenance items, plans and load sheets structured so your CMMS can plan and schedule from them, delivered load-ready.
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BOMs, critical spares & stock holdings
Bills of materials tied to task lists so parts arrive with the work order, plus critical and insurance spares determined from criticality and failure modes, RBD-modelled where the consequence justifies it, as delivered for Hitachi EX5500/EX5600 excavator fleets.
Equipment criticality assessment
A documented procedure and assessment tool ranking assets by production, safety, environmental and supply-chain consequence, so work priority, strategy depth and spares holdings follow the risk.
Measurement that changes the next week
Maintenance KPI framework
Schedule compliance, PM compliance, work mix, backlog and MTTR defined to SMRP standards with agreed break-in rules, wired into your reporting so the numbers drive the Monday meeting.
Wrench time & work sampling
A statistically valid measure of hands-on-tools time and where the rest of the shift goes. The baseline case for every planning investment.
Maintenance plan optimisation
Keep, change and kill decisions across the PM program, justified by failure history rather than habit.
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Defect elimination & RCA
Apollo RCA facilitation and a governance loop that turns repeat failures into completed eliminations, fed by the failure coding your close-out now captures.
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Training for planners, schedulers and supervisors
Bespoke work management courses delivered on your site, from planning fundamentals for new planners to scheduling discipline for supervisors, alongside our scheduled technical courses. We also design the roles, ratios and reporting lines the function needs.
On site, remote, or both
Reliability Operating Centre: Managed Reliability
The analysis leg of maintenance management run remotely from our centre: monitoring, loss analysis, strategy maintenance and planning support feeding validated work to your site.
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Reliability Engineer Support & embedded professionals
Engineers, planners and schedulers embedded in your team, on site or remote, each connected to the centre rather than working alone.
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Building a new plant? The maintenance system before first ore is our Operational Readiness service.
Work management programs on real fleets and plants
P&H 4100XPC shovels: from reactive to planned
Downtime analysis, Weibull models and a FMECA review delivered as a new strategy with customised service sheets and SAP master data. Corrective maintenance fell from 56% of total maintenance to 37% within six months of implementation.
Greenfield iron-ore plant: master data before first ore
A 12-week desktop build for a newly commissioned crushing and screening plant in India: SAP-ready hierarchy across 23 asset lines, 353 planned routine tasks, BOMs, a critical spares register and the work management procedure, all delivered before commissioning.
PNG copper concentrator: the full work management build
A 12-month program across a fixed-plant copper processing operation: equipment hierarchy, FMECA-based strategies for critical equipment, BOMs, work management processes and master data standards, delivered as SAP load sheets with reliability training for the site team.
Komatsu 930E haul trucks: execution and MTTR
A fleet-wide review covering service-day execution, MTTR and strategy optimisation across multiple Australian open-cut mines. The client reported 112 additional available hours per truck over the following six months.
Featured Maintenance Management Projects
A fixed-scope audit before any retainer
Work management audit
A bounded assessment of your planning, scheduling and execution: backlog health, schedule compliance, break-in rate, close-out quality. You see the losses before committing further.
Design and build
Processes, standards and master data rebuilt where the audit shows the leaks, with PM optimisation where the failure data justifies it.
Coach and embed
Planners and supervisors coached on the live schedule, with KPIs tracked against the audit baseline. Ongoing analysis runs through our Reliability Operating Centre.
Prefer to start wider? The Reliability Assessment covers strategy and reliability alongside work management.
Maintenance planning, scheduling and work management, answered
What does maintenance planning and scheduling actually involve?
What is work management in maintenance?
What is good schedule compliance?
What is wrench time and why measure it?
How is maintenance management different from reliability engineering?
Do you work in our CMMS or ERP?
Can you coach our planners rather than plan for us?
What did last month’s schedule compliance look like?
Bring your backlog and schedule numbers, or just what the Monday meeting feels like. We will show you where the planned week is leaking and what closing the worst leak is worth.